Information for host organisations
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How to recruit volunteers
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We will be happy to recruit volunteers for your project/s FREE
OF CHARGE.
- Before you can place a vacancy you will first need to agree to
our terms and conditions and register your organisation on our
ProspectsNet system. By asking us to advertise a vacancy, you
are indicating agreement with these terms.
- You can start the registration process
here. Please note that we won’t be able to approve
vacancies for organisations that do not have a current charity
registration number.
- To monitor the status of your vacancy please refer back to your
ProspectsNet account: http://wmin.prospectsnet.com
- Please keep us updated on how successfully you have recruited
volunteers we have sent to you. This helps us to keep our records
up-to-date and provide any additional support.
- Please let us know if there are any changes so that we can keep
our records up-to-date. For example, if your volunteering
opportunity becomes unavailable, please let us know.
- Our monthly newsletter has a section dedicated to upcoming
events in the local community. Please contact us with any events
you would like us to advertise and include a brief description of
the event, the location, date, time and contact person.
- We hope that you are happy with all these arrangements. If you
want to change any of the above, for example, if you prefer us to
contact you by telephone / fax instead of email, please let us know
so that we can serve you in the best possible way.
Please let us
know if any of the above is not
clear.
COMMUNITY PARTNERSHIP TERMS &
CONDITIONS
1. Description of
Services
The Volunteering service which is part of
the Career Development Centre within the University is engaged
in brokering suitable volunteering opportunities for students of
the University of Westminster. We do this by working in partnership
with relevant third sector organisations in the UK. This is a brief
statement of service and the accompanying terms and conditions.
By joining us you will have access to a
potential pool of over 22000 students and the use of a new vacancy
and events management system, ProspectsNet, that will allow you to
monitor traffic to your vacancy, provide you access to the daily
labour market news, bulletins, reports and the latest developments
in graduate recruitment.
2. Acceptance of
Terms
By agreeing to the following terms and
conditions, you, as a partner organisation, are agreeing to engage
with us in providing ‘suitable volunteering opportunities’ for
students and staff of the University of Westminster.
3. Conditions to access the
service
To fully access the services you will need
to meet the following conditions:
3.1. That you are a UK
registered charity
3.2. Are able to post
vacancies with a clear, complete, and current description of the
duties and responsibilities
3.3. You agree to only
involve volunteers to complement and supplement the work of paid
staff and not be used to replace paid staff or undercut their pay
and conditions of service
3.4. Are able to post
vacancies that have the potential of equipping the volunteer with
graduate level skills
3.5. You will issue a
formal acceptance letter or email to which we are copied when you
have made a decision on appointing a student volunteer
3.6. You agree to show the
volunteer around during their first visit and introducing them to
other volunteers/relevant staff members
3.7. Where applicable, you
agree to provide the volunteer with any specific training to
perform their volunteer assignment
3.8. You are able to assign
a clearly identified supervisor who is responsible for the direct
management of the volunteer
3.9. You are able to set
performance standards with a clear list of task to be actioned with
measurable indicators and appropriate timelines for accomplishment
of the tasks
3.10. You have an
up-to-date equal opportunities policy
3.11. You have an insurance
policy that also covers the volunteer
3.12. You have a health and
safety policy
3.13. Where applicable to
give the volunteer enough training on how to use relevant
equipment/s
3.14. You have appropriate
procedures in place for dealing with volunteers concerns and
grievances
3.15. You agree to
reimburse any out of pocket expenses (such as travel & lunch)
of the volunteer
3.16. You are responsible
for updating your data on our system and letting us know of changes
when they occur
3.17. You agree to carry
out an end-of-placement performance evaluation and provide feedback
both to the volunteer and the University.
3.18. We reserve the right
to withdraw our support for any vacancy that does not meet the
above criteria
If you are registered as a private company,
a social enterprise or a community interest company, please go to
www.wmin.ac.uk/page-19076.
Updated: 2/1/2012 By:
Berekhet Berakhy