The policy is as follows:

1. The University will not ordinarily permit the payment of donations to any charity or other worthy cause.

2. In exceptional circumstances, usually where the recipient has a particular relevance to an aspect of the University's activities, a small donation or gift in kind may be granted. If you receive a solicitation which you feel may be of this type, then you should pass it to the VC's office. Donations can only be processed via the Vice Chancellor's office and with the Vice Chancellor's written consent. 

 

It is essential that this process is adhered to as

 

(i) the VC is the only individual with some form of budget, 

 

and 

 

(ii) we have to demonstrate to our auditors that public funds have only been applied for the purpose intended.

3. There may be occasion when a request is received to make a small charitable donation as an alternative to payment for services received, for example by a guest lecturer. All such requests should be refused unless they are perceived to fall within the remit of the 'special circumstances' outlined in 2, in which case they should be referred to the VC's office.

I hope this is clear. If there are any questions or remaining doubts, please contact me.

Philip Harding

Director of Finance

 

4th April 2001