Donations From The University
There appears to be some doubt about the University's policy in
relation to giving donations to charities and other worthy causes
and I am writing to clarify the position.
The policy is as follows:
1. The University will not ordinarily permit the payment of
donations to any charity or other worthy cause.
2. In exceptional circumstances, usually where the recipient has a
particular relevance to an aspect of the University's activities, a
small donation or gift in kind may be granted. If you receive a
solicitation which you feel may be of this type, then you should
pass it to the VC's office. Donations can only be processed via the
Vice Chancellor's office and with the Vice Chancellor's written
consent.
It is essential that this process is adhered to
as
(i) the VC is the only individual with some form
of budget,
and
(ii) we have to demonstrate to our auditors that
public funds have only been applied for the purpose intended.
3. There may be occasion when a request is received to make a small
charitable donation as an alternative to payment for services
received, for example by a guest lecturer. All such requests should
be refused unless they are perceived to fall within the remit of
the 'special circumstances' outlined in 2, in which case they
should be referred to the VC's office.
I hope this is clear. If there are any questions or remaining
doubts, please contact me.
Philip Harding
Director of Finance
4th April 2001