Photocopiers

A recent incident has necessitated me revisiting the policy and procedures on the above which was introduced some years ago against the background of "rogue" suppliers of photocopiers.

All requests for new or replacement photocopiers must be initially passed to Martin Reid the Reprographics Manager for vetting and approval. Should approval be withheld, then the reason(s) for such an action must be communicated by the Reprographics Manager to either the primary or secondary budget holder. If the budget holder cannot satisfy the reasons for the rejection but wishes to appeal, then this must be communicated in writing to the Director of Finance or Chief Accountant for a final decision.

All contracts with the supplier must be signed by the Director of Finance or Chief Accountant who will act on advice from the Reprographics Manager.

The University of Westminster will not accept liability for any contract with a supplier or photocopier unless it is signed by the Director of Finance or Chief Accountant.

Thus any member of staff who does strictly adhere to the above policy will be personally liable for any commitment made with the supplier on behalf of the University.

This policy statement will now appear on the Finance Department Intranet and the University will invoke appropriate measures to address any incidences of non-compliance.