PURCHASE AND DISPOSAL OF IT EQUIPMENT
IT equipment is defined as PC's, VDU's, printers, and laptop
computers.
PURCHASING
The rules regarding purchasing are as set out
in the Financial Regulations (section 5). However, to ensure value
for money and consistency in the purchase of equipment, all
purchases must be made via ISLS or the Campus CCAV Unit with
the resultant charge being transferred to the budget holder via an
Internal Charge Note (ICN).
Budget Holders must ensure that they have
adequate budgetary provision to meet the cost of the purchase of IT
equipment. Budgets will be allocated either from
approved bids for capital equipment which are allocated by
the Director of Resources and Operations, or through the Court
approved non-pay budgets for administrative computing. All
budget holders "sign-up" for their annual budget allocations, which
can only be supplemented by approved virements, and are reflected
on the financial management system (Prophecy).
Overspends/Underspends on budget allocations
will be subject to the carry forward rules approved by VCEG.
DISPOSAL
The rules regarding the disposal of IT equipment are as set
out in the Financial Regulations (section 12.4).To ensure
consistency, the following rules must be adhered to:
a. Where IT equipment has been replaced and
cannot be recycled by the budget holder, then it can be
disposed of by a sale to a member of staff.
b. The budget holder must authorise the
transaction and countersign the sale document.
c. The employee who has used the equipment to
be disposed of should have first option to purchase the item
of equipment.
d. The sale price should not be less
than £30 (including VAT).
(in addition a
checklist for disposing of redundant
and obsolete computers has been prepared by ISLS)
The Financial Regulations are held in the
Employees Staff Handbook, and on the Finance Department Intranet
site. The guidelines regarding carry forwards on overspends or
underspends are also held on the Finance Department Intranet
site.