The University encourages the creation of post(s) where a clear opportunity exists for additional income and a net surplus.

 

The staff requisition for new post(s) must be supported by a statement of the reason for the post and a summary budget in the following format:

 

	Year 1		Year 2
Income
Pay	(                  )		(                  )
Non-pay	(                  )		(                  )
Anticipated surplus/(deficit)

 

The post(s) should normally be of a fixed nature, usually up to a maximum two years.

 

On approval of the post(s), the relevant budget lines for income, pay and non-pay will be increased in line with the budget statement above and monitored by the budget holder and Central Finance.

 

 

Budget holders are reminded that any overspends on budgets will be fully carried forward to the next financial year as a reduction in the Court approved budgets.

 

Overspends in two consecutive financial years are not normally allowed and may result in the budget holder's authorisation rights being withdrawn.

 

 

Where a pay budget is showing a material adverse variance at a point when the monthly management report of the University of Westminster is produced, a request for an explanation/action to be taken to address the overspend will be sent to the primary and secondary budget holder. If no acceptable reply is forthcoming, a "warning statement" will be lodged by the Director of Finance with Human Resources and appropriate VCEG member, which "freezes" any appointments of a permanent or temporary nature.

 

Until this "warning statement" is withdrawn by the Director of Finance, the above procedures will be overridden.